Terms and Conditions
TERMS AND CONDITIONS OF LETTING
1 DEFINITIONS. Throughout these Terms and Conditions, except where the context otherwise requires, the following expressions shall have the meaning hereby assigned to them. "Company" means The Charrmandean Centre Ltd., also trading as and under the style of The Charmandean.
"Function" means the purpose for which the Accommodation is hired.
"Accommodation" means the part of The Charmandean Centre referred to on the first line of the Accommodation Specification on the Booking Confirmation Form.
"Hirer” means the club, society, corporate body, the person or persons on behalf of whom a signature appears on the bottom of the Booking Confirmation Form.
"Overall Hire Charges' means the total hire charge detailed overleaf, subject to any adjustments that the Company may, at their absolute discretion, impose in respect of a Function booked in excess of 26 weeks in advance.
"Approved Caterer” means a Caterer whose details appear on the Booking Confirmation Form.
2 APPLICATION AND PAYMENT FOR HIRE. All applications shall be made by submitting the Booking Confirmation provided, duly signed by the Hirer. The Company reserves the right to cancel any hiring in the event of its appearing that the Hirer intends to use the Accommodation for a purpose other than detailed on the Booking Confirmation Form and, in such case, all deposit fees and charges paid to the Company shall be forfeit. The Accommodation shall not be deemed to have been hired until after the Hirer has been notified in writing by the Company to that effect and a deposit of 25% of the Overall Hire Charges, together with a damage deposit (see 5 below) as notified to the Hirer, have been paid. Full payment of the hire charges must be made at least 28 days prior to the date of the function. The Company reserves the right to cancel any hiring in the event of non payment of the Hire Charges on the due date and in such case all deposit fees and charges paid to the Company shall be forfeit.
3 PROHIBITION OF SUB-LETTING. The Hirer shall not sub-let the Accommodation either as part or as the whole thereof. No charge shall be made by the Hirer for the admission to the Function by way of payment in any form taken at the door or entrance, except with the Company's written permission.
4 CANCELLATION BY THE HIRER. In the event of a booking being cancelled for whatever reason, other than detailed in (2) above, the Hirer shall pay to the Company a Cancellation Charge calculated in accordance with the following scale:
Date of Cancellation Cancellation Charge
Within the last 2 weeks before the date of the Function 75% of the Overall Hire Charge
From 2 to 6 weeks before the date of the Function 50% of the Overall Hire Charge
From 6 to 26 weeks before the date of the Function 25% of the Overall Hire Charge
All applications for cancellation shall be made in writing, and the booking shall not be deemed to be cancelled until after the Hirer has been notified in writing by the Company to that effect.
5 DAMAGE, LOSS AND ACCIDENT.
a) In the event of any claims being made by any person or persons whatsoever in respect of any injury, damage or loss which may have been sustained or incurred by any person or persons while on the Owners' premises, the Hirer alone shall be responsible, and the Hirer shall indemnify the Company in respect of such claims provided that, subject to Clauses (b) and (e) hereof, the Hirer shall not be liable for any injury, damage or loss caused by the act, neglect or default of any servant of the Company.
b) The Hirer shall take all precautions to prevent any damage, and shall defray the cost of making good any damage caused to the Company premises or to any damage to or theft of or loss of goods, chattels, apparatus, appliances or equipment of the Company during the period of the hire in connection with the Function. A damage and/or loss deposit shall be payable by the Hirer(s) at least 28 days prior to the date of the function and shall be refunded on payment of the final invoice or offset against the final invoice as agreed between the Hirer and the Company.
c) No aerosols are to be used in any part of the Company premises.
d) Walls must not be defaced, and under no circumstances must anything be attached to the walls or decorations, except on the hooks provided for that purpose, without prior arrangement of the Company.
e) The Company will not make good or accept responsibility for the loss, theft or damage of or to any goods or property of the Hirer or of any other person that are left deposited or put into the Company and his servants against all actions, expenses, claims, damage and demands arising out of or in any way connected with such loss, theft or damage.
f) Decorations, equipment, displays, or any other item already displayed on the walls of the rooms used for the Function, shall not be removed without the prior agreement of the Company, and it shall be the responsibility of the Hirer to make provision for covering or protecting such items should they so desire (see (b) above).
6 MAINTENANCE OF GOOD ORDER. The Hirer shall at all times be responsible for the maintenance of good order, and ensure that no gaming or unlawful pursuit is permitted during the Function, or that no undesirable person or persons are permitted to enter, remain or otherwise make use of the Accommodation. The Hirer shall remove or cause to be removed any person or persons whosoever the Company or their servants shall request from the Accommodation or any other part of the Owners' premises. The Hirer must provide at his own expense stewards of such numbers as may be necessary for the proper conduct of the Function, and no servants of the Company shall be provided for such purpose without prior arrangement.
7 ENTERTAINMENT ACT AND ROYALTIES. The Hirer shall be liable for and must make all arrangements for the payment of entertainment or other tax or any royalties chargeable or payable in respect of the Function. If the Hirer has obtained an exemption from the payment of entertainment tax the exemption certificate must be produced to the Company before the issue of any admission tickets in respect of the Function and exhibited during the Function in a prominent position by the Company.
8 COPYRIGHT. No copyright music shall be performed other than such as is authorised by the current Licence of the Performing Rights Society held by the Company, and the Hirer shall indemnify the Company against all liability in respect of the performance of copyright music not so authorised.
9 CATERING. All catering shall be undertaken by the Company or an Approved Caterer appointed by the Company.
10 PROVISION OF A LICENSED BAR. In the event of a licensed bar being required as detailed in the on the Booking Confirmation Form, service from such licensed bar shall terminate not later than 2300 hours, except where a licence extension has been obtained for which the following conditions shall apply:
i) Licensing Justices shall have granted an extension following application by the Company.
ii) All costs relating to the application to the Licensing Justices for such extension shall be payable by the Hirer in addition to all other costs of hire.
iii) The Function shall terminate not more than 30 minutes after the time granted by the licence extension.
11 VALUE ADDED TAX. All prices are inclusive of VAT except where stated otherwise. The Company maintains the right to apply VAT at the rate ruling at the date of supply, and to adjust the VAT element of all charges in the rate or scope of the tax be made by the Government.
12 ACCESS. Access to the building shall not be permitted before 8.00 a.m. without written permission from the Company.
1 DEFINITIONS. Throughout these Terms and Conditions, except where the context otherwise requires, the following expressions shall have the meaning hereby assigned to them. "Company" means The Charrmandean Centre Ltd., also trading as and under the style of The Charmandean.
"Function" means the purpose for which the Accommodation is hired.
"Accommodation" means the part of The Charmandean Centre referred to on the first line of the Accommodation Specification on the Booking Confirmation Form.
"Hirer” means the club, society, corporate body, the person or persons on behalf of whom a signature appears on the bottom of the Booking Confirmation Form.
"Overall Hire Charges' means the total hire charge detailed overleaf, subject to any adjustments that the Company may, at their absolute discretion, impose in respect of a Function booked in excess of 26 weeks in advance.
"Approved Caterer” means a Caterer whose details appear on the Booking Confirmation Form.
2 APPLICATION AND PAYMENT FOR HIRE. All applications shall be made by submitting the Booking Confirmation provided, duly signed by the Hirer. The Company reserves the right to cancel any hiring in the event of its appearing that the Hirer intends to use the Accommodation for a purpose other than detailed on the Booking Confirmation Form and, in such case, all deposit fees and charges paid to the Company shall be forfeit. The Accommodation shall not be deemed to have been hired until after the Hirer has been notified in writing by the Company to that effect and a deposit of 25% of the Overall Hire Charges, together with a damage deposit (see 5 below) as notified to the Hirer, have been paid. Full payment of the hire charges must be made at least 28 days prior to the date of the function. The Company reserves the right to cancel any hiring in the event of non payment of the Hire Charges on the due date and in such case all deposit fees and charges paid to the Company shall be forfeit.
3 PROHIBITION OF SUB-LETTING. The Hirer shall not sub-let the Accommodation either as part or as the whole thereof. No charge shall be made by the Hirer for the admission to the Function by way of payment in any form taken at the door or entrance, except with the Company's written permission.
4 CANCELLATION BY THE HIRER. In the event of a booking being cancelled for whatever reason, other than detailed in (2) above, the Hirer shall pay to the Company a Cancellation Charge calculated in accordance with the following scale:
Date of Cancellation Cancellation Charge
Within the last 2 weeks before the date of the Function 75% of the Overall Hire Charge
From 2 to 6 weeks before the date of the Function 50% of the Overall Hire Charge
From 6 to 26 weeks before the date of the Function 25% of the Overall Hire Charge
All applications for cancellation shall be made in writing, and the booking shall not be deemed to be cancelled until after the Hirer has been notified in writing by the Company to that effect.
5 DAMAGE, LOSS AND ACCIDENT.
a) In the event of any claims being made by any person or persons whatsoever in respect of any injury, damage or loss which may have been sustained or incurred by any person or persons while on the Owners' premises, the Hirer alone shall be responsible, and the Hirer shall indemnify the Company in respect of such claims provided that, subject to Clauses (b) and (e) hereof, the Hirer shall not be liable for any injury, damage or loss caused by the act, neglect or default of any servant of the Company.
b) The Hirer shall take all precautions to prevent any damage, and shall defray the cost of making good any damage caused to the Company premises or to any damage to or theft of or loss of goods, chattels, apparatus, appliances or equipment of the Company during the period of the hire in connection with the Function. A damage and/or loss deposit shall be payable by the Hirer(s) at least 28 days prior to the date of the function and shall be refunded on payment of the final invoice or offset against the final invoice as agreed between the Hirer and the Company.
c) No aerosols are to be used in any part of the Company premises.
d) Walls must not be defaced, and under no circumstances must anything be attached to the walls or decorations, except on the hooks provided for that purpose, without prior arrangement of the Company.
e) The Company will not make good or accept responsibility for the loss, theft or damage of or to any goods or property of the Hirer or of any other person that are left deposited or put into the Company and his servants against all actions, expenses, claims, damage and demands arising out of or in any way connected with such loss, theft or damage.
f) Decorations, equipment, displays, or any other item already displayed on the walls of the rooms used for the Function, shall not be removed without the prior agreement of the Company, and it shall be the responsibility of the Hirer to make provision for covering or protecting such items should they so desire (see (b) above).
6 MAINTENANCE OF GOOD ORDER. The Hirer shall at all times be responsible for the maintenance of good order, and ensure that no gaming or unlawful pursuit is permitted during the Function, or that no undesirable person or persons are permitted to enter, remain or otherwise make use of the Accommodation. The Hirer shall remove or cause to be removed any person or persons whosoever the Company or their servants shall request from the Accommodation or any other part of the Owners' premises. The Hirer must provide at his own expense stewards of such numbers as may be necessary for the proper conduct of the Function, and no servants of the Company shall be provided for such purpose without prior arrangement.
7 ENTERTAINMENT ACT AND ROYALTIES. The Hirer shall be liable for and must make all arrangements for the payment of entertainment or other tax or any royalties chargeable or payable in respect of the Function. If the Hirer has obtained an exemption from the payment of entertainment tax the exemption certificate must be produced to the Company before the issue of any admission tickets in respect of the Function and exhibited during the Function in a prominent position by the Company.
8 COPYRIGHT. No copyright music shall be performed other than such as is authorised by the current Licence of the Performing Rights Society held by the Company, and the Hirer shall indemnify the Company against all liability in respect of the performance of copyright music not so authorised.
9 CATERING. All catering shall be undertaken by the Company or an Approved Caterer appointed by the Company.
10 PROVISION OF A LICENSED BAR. In the event of a licensed bar being required as detailed in the on the Booking Confirmation Form, service from such licensed bar shall terminate not later than 2300 hours, except where a licence extension has been obtained for which the following conditions shall apply:
i) Licensing Justices shall have granted an extension following application by the Company.
ii) All costs relating to the application to the Licensing Justices for such extension shall be payable by the Hirer in addition to all other costs of hire.
iii) The Function shall terminate not more than 30 minutes after the time granted by the licence extension.
11 VALUE ADDED TAX. All prices are inclusive of VAT except where stated otherwise. The Company maintains the right to apply VAT at the rate ruling at the date of supply, and to adjust the VAT element of all charges in the rate or scope of the tax be made by the Government.
12 ACCESS. Access to the building shall not be permitted before 8.00 a.m. without written permission from the Company.